Collsys Software

A fully comprehensive system for managing learners work placement and career development

Our Services

At Collsys we believe that preparing learners for success includes helping them to prepare for the job market.

We offer a versatile software framework for delivering and managing work placement, career and enrichment services for learners. Our products help to track demand, align programmes with employer engagement activities and give learners a roadmap to a satisfying career.

Work Placement Software

Our work placement software enables managing learners’ study programmes, T-level industry placements, virtual work experience and related employer undertakings.

Careers Software

Our careers software helps learners to plan and evaluate their career goals, build their skill sets and can help educational institutes to achieve the Gatsby benchmarks.

Enrichment Software

Our enrichment software enables the posting of extracurricular activities on the learner’s dashboard. An extensive set of reports allows to track the learners’ involvement.

Why Collsys

Collsys software provides robust solutions to streamline the learner placement process with employers who offer work experience and additionally, assists learners to advance their careers.

Our bespoke software is designed to support and enhance efficiency and productivity by automating the process which reduces costs and eliminates errors giving tangible results.

We provide outstanding client experience backed by our core values of ease of use and flexibility.

Our technical expertise supported by industry professionals offers best practice guidance, customised training and troubleshooting to enable and manage the processes of study programme work experience, virtual work experience, T-level industry placements and career guidance quickly and easily by providing adaptable functionality within a single system designed to maximise cost-effectiveness.

Committed to continually monitor technology, we ensure our software is up to date and provides a seamless experience for our users.

Features and Benefits

  • Bespoke system tailored to your needs
  • Robust Information Security Management Systems to ISO 27001 and ESFA cyber resilience requirements means your data, your learners and your organisation are all safe
  • Seamless integration with existing CRM, MI, SSO and ADFS systems
  • Dashboard reporting facility showing real-time data on attendance, placement information, health and safety and safeguarding
  • Front-end learners management and engagement – driving value for money and enabling your organisation to excel in its business processes
  • Single sign on ability (SSO) providing an easier online journey
  • Ongoing, hands-on support to help embed the software into colleges

Who Can Benefit

  • Learners, Schools, Colleges and Universities
  • Education Business Partnerships
  • Multi-Academy Trusts and Training Providers
  • Employers

ISO 27001 Security

Collsys software is ISO 27001 registered which means our information security management systems are robust and meet the highest ESFA cyber resilience requirements for 2020/2021.

ISO 27001 gives us an effective information security management system framework which sets out policies and procedures that are needed to protect your organisation.

We understand the legal, physical and technical risks educational institutes face and ensure we provide robust IT security management to protect information and data from being accessed, corrupted, lost or stolen.

ISO 27001 certification will ensure your organisation is compliant with international standards of Information Security.



Norma Guest

MD Mploy Solutions

The support we have received and continue to receive has been fantastic and really feels like an extension of our team as opposed to a supplier.

Work n Learn

Chitinder Tahli

CEO Work N Learn

The support we have received from the Collsys team has been exceptional and I cannot praise the team enough.


Joanne Shalloe

CEO Work Experience Support Services

The support team at Collsys are amazing, they deal with any queries raised immediately and have been able to tailor the software to suit our needs.

City n South

James McFarlane

Skills Development Co-ordinator - Employability

One of the reasons we chose the Collsys software is that we knew that the ongoing support would be magnificent, and this has been true. The whole team have really helped us with the system.


Simon Bone

Work Placement Manager

Our college ethos is all about careers not courses, the Collsys software and team helped us to deliver our ethos by giving us a system that was tailored to our needs. We adapted the software and now it’s fit for purpose, functional and user friendly.


Samantha Hennessey Lowther

Careers Advisor

We were using spreadsheets to manage opportunities and it was really difficult to keep track of everything. We started using the Collsys software for industry placements and realised it’s a great system.


Shani Hammon

Employer Relationship Co-ordinator

We use the Collsys software to track, monitor and record all work-related activity information in one place. Our students use the system to find opportunities, log their hours and fill in logbooks.


Sarah-Jane Shillito

Employer Account Manager - Work Experience

We needed a system to help us keep track of work experience activity and keep all information in one place for the whole team to use, the team at Collsys worked with us to tailor the system to our needs.

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About Us

Collsys is a leading software supplier to the education market with over 400 schools and colleges using our software successfully.

Our software provides a single source for managing and tracking work-integrated placements and the career development of learners. In addition, it offers an easy-to-use centralised software reporting suite where learner placement details and assessments together with employer relationship management can be controlled and monitored by administrative staff. Potential employers can also co-ordinate and manage the placement process from their perspective.

We have strong customer relationships with all our users and are proud to have a reputation for outstanding customer service and support as highlighted in our client testimonials.

Our System Manages


Schools and Colleges


Learner Enrolments


Learners Placed


Registered Companies


How long does it take to implement the Collsys softwareu003c/strongu003e

We have the capability to execute your full implementation in approximately 2- 4 weeks from start to finish, depending on the scope of your data migration and storing of historical data. We will need to conduct some further analysis to clarify additional requirements and we can adjust this project timeline to suit your needs.

How does Collsys software link to college systems and can it link to a single sign on facility

We provide a seamless user journey and that means we will integrate with your internal systems to provide a single sign on facility. Collsys software can deal with a number of data delivery methods with ease.

Data Security is important to us, what IT security measures do Collsys have in place

Collsys has an internationally recognised standard of IT Security in place with particular emphasis on Cyber Security – ISO 27001. We care about protecting you, your data, and your organisation meeting the cyber resilience requirements for 2020 and beyond.


  • customerservices@collsys.co.uk
  • +44(0)1543 416182

CollSys-Contact Us
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